Take your practice to the next level

Our all-in-one practice management solution provides all the tools you need to make your practice successful.

Administrative work should be stress free

Accessible Anywhere

Access your Owl account from any device with an internet connection and a web browser.

Secure Storage

Bank-level encryption to encrypt all data that moves between our secure and dedicated servers.

Regulatory & HIPAA Compliant

Designed to ensure compliance with HIPAA and professional requirements.

Latest Feature

Enhanced Notes

Transform the way you manage your notes.

Simple and Professional

Utilize a versatile, word processor-style editor with various formatting options for professional and organized session notes. Flexible editing features include rich-text formatting and more.

Custom and Pre-Loaded Templates

Create personalized note templates or choose from our library, streamlining your note-taking process for different types of sessions.

Digital Signatures

Upload your signature to quickly add your signature to any session note. If you have opted to have the supervisor sign session notes, once the therapist completes the note and signs it, it will appear in the supervisor’s Workflow to review and sign.

Integrated Insurance & Claims

Improve claim accuracy, streamline submissions, and optimize your insurance billing flow.

Real-time Eligibility Checks

Verify eligibility with confidence. Our powerful tools provide an overview of member benefits and eligibility for 2,000+ payors across the country in under 2 minutes.

Claim Processing & Tracking

We capture client claim information on file, and pass them over to our clearing house partner to facilitate a smooth submission, tracking, and re-submission process.

Superbills & Out-of-Network Billing

Collect your fee upfront and generate customized and detailed superbills for your clients so they can get reimbursed quickly.

Owl Payments

Manage your finances and cash flow through a simple, unified experience with flat-rate, transparent pricing.

Simplified Systems

Simplify your practice operations with the ability to invoice, collect, and manage payments – all connected to your Owl account.

Get Paid Faster

Reduce late payments by scheduling recurring payments, streamlining the payments experience, and empowering clients to pay how they choose.

Watch Your Practice Grow

Owl Payments is a one-stop finance hub that’s built for your practice. Track your sales, view reports, and watch your practice grow under a dashboard that can be directly accessed from inside Owl.

Video Therapy

Connect with your clients anywhere, anytime.

Connect With Clients Remotely

Video Therapy can be a great complement to the in-person sessions you already do in your practice.

HIPAA and Professionally Compliant

Our Video Therapy feature is built with security in mind to comply with HIPAA and professional requirements.


Manage your client schedule with ease.

Manage your calendar

Schedule client appointments with ease using Owl’s intuitive calendar and integrated personal appointments feature.

Multiple Locations Support

For clinics with multiple offices, one central Owl account can be used to manage many locations. Intuitive and easy to use, this will make creating accurate billing documents and Online Booking even easier for both practice and clients.

Third Party Calendar Sync

Share a HIPAA-compliant feed of your schedule to a third party calendar like Google Calendar or Apple Calendar.

Clinical Records

Reimagine the way you engage with your clients.

Email & SMS Reminders

Remind clients of their upcoming appointments using Owl’s customizable email & SMS reminders. Set up multiple reminders to other care providers or attendees using your Circle of Care.

Session Notes

Manage family and couples sessions with ease, and track extended contacts.

Unlimited Document Storage

Unlimited document storage allows you to go paperless to save space, reduce clutter, and avoid hands-on filling.

Invoicing and Payments

Stay organized and streamline processes with our practice management features.

Automatic Invoicing

Create beautiful invoices and receipts with one click, and email them directly to clients to save paper!

Dashboard with Key Practice Stats

Review key practice stats at a glance and track your success over time.

Client Portal

Designed to give your clients more options.

Secure Messaging

Secure messaging empowers therapists to message with their clients via a secure, HIPAA-compliant portal.

Online Intake and Consent Forms

Transform your intake process to be paperless, convenient, and secure. Owl Forms are mobile friendly for your clients, and you will be emailed as soon as a client completes them.

Online Appointment Booking

Let your clients book and manage their own appointments from your website.

Industry-Leading Security

Protect your practice and client data with our industry-leading security features.

Secure Client Data Management

Use Owl to manage all client contact details, clinical notes, to-do’s, and billing details. Move your practice data from filing cabinets to Owl’s secure servers.

Password Protected & Encrypted PDFs

Password protect and encrypt any financial documents that you send to clients from Owl via email, ensuring that the documents you send are secured.

Customized Login Pages

Each Owl account has its own segregated database, accessible only from a customized, account-specific URL. There is no way to login to an Owl account from our website and these login pages are not searchable on Google.

We Are In This Together

Receive top notch customer support 7 days a week with industry-leading security.

Seamless Onboarding

Onboard onto Owl with ease with our seamless onboarding process with 7 days a week support.

Support 7 Days a Week

Receive superior customer support from our team that is dedicated to helping you run your practice more efficiently.

Practice Expertise

We speak to thousands of practitioners across North America and know what it takes to successfully run a practice.

Want to See Owl in Action?

When it comes to your business, choosing a new practice management software is a big deal. One of our dedicated Customer Advocates can take you on a live demo and get the answers you need.

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