Flexible plans to fit your practice
Owl Starter
$25 USD / Month
- 20 Client Sessions
- Calendars & Reminders
- Client Records & Notes
- Billing & Payment Integration
- Dashboard & Reporting
Owl Core
$39 USD / Month
- Unlimited Client Sessions
- Online Appointment Booking
- Customizable Homepage
- Billing & Payment Integration
- Client Intake & Consent Forms
Owl Pro
$49 USD / Month
- Integrated Insurance & Claims
- Collaborative Video Sessions
- Secure Messaging
- Clinical Measures
- Medications Tracking
Owl Pro
$49 USD / Month
- Integrated Insurance & Claims
- Collaborative Video Sessions
- Secure Messaging
- Clinical Measures
- Medications Tracking
Owl Core
$39 USD / Month
- Unlimited Client Sessions
- Online Appointment Booking
- Customizable Homepage
- Billing & Payment Integration
- Client Intake & Consent Forms
Owl Starter
$25 USD / Month
- 20 Client Sessions
- Calendars & Reminders
- Client Records & Notes
- Billing & Payment Integration
- Dashboard & Reporting
$25 USD / Month
$39 USD / Month
$49 USD / Month
$25 USD / Month
$39 USD / Month
$49 USD / Month
$25 USD / Month
$25
$39 USD / Month
$39
$49 USD / Month
$49
$25 USD / Month
$25
$39 USD / Month
$39
$49 USD / Month
$49
Included in all plans
Bank-level Security
North America’s most secure platform, enabling HIPAA and professional compliance
Seamless Scheduling
Robust calendar to help you stay on schedule
Billing & Payments
Go paperless with Owl’s extensive range of documents
Reminders & Confirmations
Never miss an appointment with custom reminders & confirmations via email or SMS
Cancel Anytime, No Commitment
We’re pretty confident you’ll love Owl, but if not, no hard feelings
Support 7 Days a Week
Free email support provided by our knowledgeable team of Customer Advocates
Included in all plans
Bank-level Security
North America’s most secure platform, enabling HIPAA and professional compliance
Seamless Scheduling
Robust calendar to help you stay on schedule
Billing & Payments
Go paperless with Owl’s extensive range of documents
Reminders & Confirmations
Never miss an appointment with custom reminders & confirmations via email or SMS
Cancel Anytime, no Commitment
We’re pretty confident you’ll love Owl, but if not, no hard feelings.
Support 7 Days a Week
Free email support provided by our knowledgeable team of Customer Advocates
Group Practice
- Multi-Clinician Support
- Online Booking
- Financial Reporting
- Customizable Forms
- Internal Messaging
- Client Measures
Group Practice
- Multi-Clinician Support
- Online Booking
- Financial Reporting
- Customizable Forms
- Internal Messaging
- Client Measures
Why Group Practices Love Owl
Bank-level Security
North America’s most secure platform, enabling HIPAA and professional compliance
Supervision
Full supervisor functionality – supervise students or trainees with ease by leveraging signature workflows and approvals
Multi-location Support
Manage multiple practice locations with one Owl account
Group Secure Messaging
Chat with clients, colleagues, and staff members on our secure, PHI-compliant clinic portal
Support 7 Days a Week
Free email support provided by our knowledgeable team of Customer Advocates
Bank-level Security
North America’s most secure platform, enabling HIPAA and professional compliance
Supervision
Full supervisor functionality – supervise students or trainees with ease by leveraging signature workflows and approvals
Multi-location Support
Manage multiple practice locations with one Owl account
Group Secure Messaging
Chat with clients, colleagues, and staff members on our secure, PHI-complient clinic portal
Support 7 Days a Week
Free email support provided by our knowledgeable team of Customer Advocates
Students & Educators
Owl for Educators
Hoots & Hollers
Owl did an incredible job translating our paper based workflow into their software. It was immediately obvious this was designed by someone doing the same tasks we were on a regular basis. Everything from intakes to payment to video areHIPAA & PHI compliant, located on local servers.
Thank you for your ongoing support, especially throughout 2020 when my team has been working remotely and still some therapists continue to work from home. Your updates and efficient responses meant we could continue to move along day to day and keep therapists updated. Owl continues to be such a robust system.
Online record keeping, client scheduling, reminder emails/texts, invoicing and billing, secure messaging, questionnaire measures...Owl does it all. I like that all of these systems are integrated. Owl saves myself and my admin assistant several hours a week. I also appreciate the high level of security offered, the responsiveness of the tech support team.
Thank you for creating a program for those of us who do not excel at technology. I am constantly advertising how great the program is to new clinicians or for those who do not find others user friendly.
FAQs
Why use a web-based practice management solution like Owl Practice?
There are many reasons, but here are key benefits to web-based practice management:
Accessible Anywhere
There is a huge benefit to being able to access your practice data wherever you are, on the device of your choice. Owl supports all major operating systems (Mac, Windows/PC), mobile smartphone platforms (iOS, Android), and browsers (Chrome, Safari). So whether you’re on-the-go during the week, or on vacation half-way around the world, you can always stay connected to your practice data.
Everything in One Place
With Owl, you can securely store all your practice data in one centralized and secure practice management system. From client appointments to session notes, invoices to scanned documents, to-do management to appointment reminders, Owl let’s you manage your practice with ease!
Real-time Backups
Owl Practice performs automated backups across multiple locations, so you’ll never have to worry about losing your practice data. There’s no need for finicky backup hard-disks or difficult recoveries. Owl handles all that for you, and it brings a lot of peace-of-mind to you as a practice owner.
HIPAA and Professional Compliance
Owl is designed specifically to help your practice achieve HIPAA and Professional compliance. It avoids the need for you to maintain encrypted hard-drives and do routine backups. It also eliminates single-point-of-failure concerns that happen with standalone software solutions.
Continuous Improvements to Owl
Unlike downloadable software, the Owl practice management system continuously improves over time, with new richer features (e.g. our Notes Templates or Document Uploads features). There is no manual downloading necessary as all changes are updated automatically the next time you log in to Owl. It’s easy, always up-to-date, and it gets better with age!
All-In-One Fee
While a desktop-based software program may seem less expensive, it’s important to consider the total cost of ownership. Costs related to new versions, support, the IT support required for software installation / re-installation on new computers, and catastrophic costs like losing a hard drive or getting a virus are all avoided with a web-based solution. Many people choose a software-as-a-service solution like Owl Practice because it actually saves them money over time.
The Web-based Trend
Web-based practice management is expanding rapidly and this trend will continue. Most desktop-based solutions are fading quickly as there is a major move across the software industry to service-based software solutions (like Owl). There have already been traditional practice management tools that have “retired” in the wake of much more popular web-based solutions. One of the risks with downloadable software is the longevity of these products, and specifically the support that will be offered as this type of product diminishes in popularity.
Why should I choose Owl Practice as my practice management solution?
There are many reasons, but here are the six most important reasons to choose Owl:
We understand private practice for mental health practitioners
Owl started because my partner in life, a clinical psychologist with a growing practice in Toronto, needed to simplify and organize her practice life. We looked around and didn’t find a great tool that would meet all our requirements (and we looked at many!), so we built Owl. Everything we’ve learned about how to succeed in private practice is built into Owl and available for other psychologists, social workers and other therapists so they can save time, get organized, and see more clients.
We’re secure
As we were developing Owl, we consulted with many therapists, and we heard loud and clear that security is crucial. Therapists need to ensure their patient data is secure. Owl takes HIPAA and Professional compliance seriously.
We’ve got a world-class, user-friendly design
We’ve spent a lot of time and effort making sure that Owl is a simple-to-use, intuitive, and elegant system that is a pleasure to use. You’ll be using your practice management system every day, so it’s important that it works well and adds joy to your practice experience.
We’re highly recommended
Our customers love Owl and often refer us to their associates and colleagues. Our business is built on positive word-of-mouth and referrals, so being loved by our customers is critical. Thankfully, it happens a lot!
We care deeply about mental health
As our Mission says, and as we live out every day, we believe people need more access to mental health services. We’re here for North America’s psychologists, social workers and therapists. Anything we can do at Owl Practice to make your life as a therapist easier will allow you to save time, see more clients and do the work you do. That’s a good thing and something we’re proud to support.
We have great customer service and care about your success
We know being in private practice is challenging, and that having a partner to help you be successful is important. Not only do we support you with attentive, one-on-one service, but we’re here to support you in any way possible on your journey in practice life!
Is Owl Practice easy to use?
Does Owl Practice enable HIPAA and Professional compliance for my practice?
Yes. When consulting extensively with clinicians as we were designing and developing Owl Practice, we heard very clearly that therapists wanted to ensure HIPAA and Professional compliance, and thereby the privacy of their practice information. At Owl Practice, we go to great lengths to ensure the security and privacy of all your practice data at all times using a variety of means to do so.
These include running on highly-secured AWS platform servers, encrypting all communications between your device/browser and our servers, redundantly backing up your practice data frequently, enabling tiered user access for different user types (e.g. owners, office administrators, therapists), creating distinct and segregated databases for each account, and ensuring that personal information does not leave the Owl Practice system. Rest assured, your data is safe and secure with Owl and we work with you to help you achieve HIPAA and professional compliance.
Does Owl work for multi-clinician (group) practices?
Is customer support included in your monthly plans?
Want to See Owl in Action?
When it comes to your business, choosing a new practice management software is a big deal. One of our dedicated Customer Advocates can take you on a live demo and get the answers you need.