Absolutely essential to running my business and has allowed me to stay organized! I love having all the features at my fingertips that I need to keep things running- such as video, online booking, forms, notes, invoices etc. Could not survive without this. I find it much more user friendly than its competition.
Krista H
Psychotherapist
I LOVE this software. The platform is: - intuitive and easy to use; - it meets ALL of our administrative needs from client notes to billing to video calling; - I use it easily between devices; the client online portal offers our clients more autonomy (and saves us time) and is user friendly for all levels of comfort with technology
Katherine S.
Counsellor (RCC)
I selected Owl because it has all the features I need as a clinician in private practice. Online record keeping, client scheduling, reminder emails/texts, invoicing and billing, secure messaging, questionnaire measures...Owl does it all.
Danielle K.
Psychologist
Who uses Owl?
Mental Health Practitioners
Allied Health Professionals
Speech-Language Pathologists
& Audiologists
Occupational Therapists
Why Choose Owl?
More Time Practicing
Secure & Compliant
Enable Mental Wellness
Easily manage your business so you can spend more time with clients.
Your data is hosted on local servers, ensuring HIPAA and professional compliance.
Take your clinical practice to the next level with secure messaging, medication tracking, clinical measures and more.
What you can accomplish with Owl
Owl provides all the tools you need to make your practice successful. Use our simple, intuitive interface to track everything from appointments to payments.
Video Therapy
Owl’s video therapy platform brings your office into the modern age by providing you and your clients with a secure way to have video therapy sessions.
Client Experience
We’ve given you a clean, simple way to manage clients data wherever you are. Owl’s portal features secure, HIPAA-compliant messaging, medication tracking, consent forms, clinical measures, online intake, and more.
Practice Management
Save time and get organized with Owl’s integrated admin features.
Online Scheduling
Invoicing & Payments
Therapist Workflow
Client Records
Integrated Insurance and Claims
Our intuitive interface captures claim information that you already have on file. We then pass them over to Change Healthcare – the largest clinical information exchange platform in the US – to facilitate a smooth submission, tracking, and re-submission process.
Join thousands of private care providers who use Owl to manage paperwork, client bookings, billing, insurance and more. Try for free. Cancel anytime.
© 2022 Owl Practice Inc.
Hundreds of mental health practitioners trust Owl
Reimbursify and Owl Practice Pro Special Offer!
Owl Pro
$39.20/month for
$49/month regular
EVERYTHING IN CORE, PLUS:
- Integrated Insurance & Claims
- Unlimited Collaborative Video Sessions
- Secure Messaging
- Clinical Measures
- Medications Tracking
Owl Core
$31.20/month
$39/month regular
Owl Starter
$20.00/month
$25/month regular
All the essentials to get you started, up to 20 monthly sessions
ALL THE KEY ESSENTIALS
- 20 Client Sessions
- Calendars & Reminders
- Client Records & Notes
- Billing & Payment Integration
- Dashboard & Reporting
BOOK MORE FIRST APPOINTMENTS WITH REAL-TIME VERIFICATION OF BENEFITS
For prospective and existing patients/clients, view their deductible, how much is satisfied to date, and how much reimbursement they can expect from their insurance plan...even before you book the appointment.
GROW YOUR PRACTICE REVENUE
Clients who get reimbursed miss fewer appointments and stay in treatment longer, increasing practice revenue and client LTV. Receiving consistent and timely reimbursement checks from their insurance company can be a significant differentiator, often leading to an increase in patient referrals and satisfaction.
Regular Price = $148/month
New Package Price = $99/month
August Special Offer = $75/month for 6 months
Clients must sign up before August 31, 2023 to take advantage of this special offer. Monthly rate reverts to $99/month after 6 months)
Reimbursify and Owl Practice Form Strategic Partnership
August Only**
Get Owl Pro & Practice Pro -
$75/month
for 6 months!
Reimbursify is transforming the landscape of insurance claim management for mental health providers. With its user-friendly platform and advanced features, Reimbursify enables providers to effortlessly submit claims, track reimbursements, and optimize their financial operations.
Real-Time Verification Of Benefits -VOB (Coverage)
Know how much reimbursement a prospective client can expect to receive for your services, including what their OON deductible is and how much is remaining before you even book the visit.
Out-Of-Network (OON) Reimbursement Claims
See who is filing for your services and how much reimbursement they are receiving. File OON reimbursement claims for a month of visits for a client in as little as 10 seconds.
Claim Support
Reimbursify's dedicated Customer Care team provides support and answers to your client's reimbursement issues, as well as practitioner support - allowing you to focus on delivering services.
Owl Pro + Reimbursify Pro
Special Offer - 50% off
$149 $75/month
A powerful, integrated platform for you and your clients.
- All-inclusive, unlimited platform
- Real-Time VOB
- Out-Of-Network Reimbursement
- Practitioner and Client Support
- Integrated Insurance & Claims
- Unlimited Video Sessions
- Secure Messaging
- Clinical Measures
- Medications Tracking
Start your free trial before February 29, 2024, and enjoy the first 6 months of your paid plan at 50% off.
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For a limited time, Owl Perfect (our full-service launch/transition pack) is available for free for Thriving Well Institute subscribers (up to $750 value). Practitioners using other platforms can take advantage of our concierge style switch services to make sure their experience is.... perfect.
Owl Perfect Switch!
- Priority Onboarding
- Form Transfers/Creation
- Template Development and Testing
- Notes Conversion for SP Users
20% off Owl plans for American Association for
Marriage and Family Therapy Members
Owl Pro + Reimbursify Pro
Special Offer - 50% off
$149 $75/month
A powerful, integrated platform for you and your clients.
- All-inclusive, unlimited platform
- Real-Time VOB
- Out-Of-Network Reimbursement
- Practitioner and Client Support
- Integrated Insurance & Claims
- Unlimited Video Sessions
- Secure Messaging
- Clinical Measures
- Medications Tracking
Start your free trial before February 29, 2024, and enjoy the first 6 months of your paid plan at 50% off.
For a limited time, Owl Perfect (our full-service launch/transition pack) is available for free for association members (up to $750 value). Practitioners using other platforms can take advantage of our concierge style switch services to make sure their experience is.... perfect.
Owl perfect switch!
- Priority Onboarding
- Form Transfers/Creation
- Template Development and Testing
- Notes Conversion/Import
Out-of-Network Insurance
and Billing
Owl Practice's Hilary Roberts and Vatsal Thakkar, M.D., Reimbursify's founder sit down to chat out-of-network insurance, billing and much more!
Webinar
New and Upgraded Features
The Future of Session Notes is Here
You asked – we delivered. Our session and non-session notes functionality just got a major upgrade. The all-new Owl Notes can transform the way you manage your notes and streamline your workflow.
A new rich-text, processor-style editor
Real-time editing, previews and template application
Insert previous session notes
Pre-loaded templates
Template library
Custom and dynamic content modules
Session and non-session notes
Handwritten notes
Custom templates
Therapist and Supervisor digital signatures
Focus mode - and much, much more!
Enhanced sidebar navigation
Special Offer for AAMFT Members:
Owl Starter
$20/month $25/month
All the essentials to get you started,
up to 20 monthly sessions
Owl Core
$31.20/month$39/month
Unlimited Sessions,
Billing & Payment Integration
Owl Pro
$39.20/month$49/month
Unlimited Collaborative Video,
Clinical Measures, Medications Tracking
Start your free trial before February 29, 2024, and enjoy the first 6 months of your paid plan at 50% off.
Group practices
Supervision
Full supervisor functionality – supervise students or trainees with ease by leveraging signature workflows and approvals.
Multiple Location Support
Manage multiple practice locations with one Owl account
Multiple Therapist Calendar
Manage the schedules of all your therapists with our Multi-Therapist Calendar. Schedule sessions and manage room bookings for all your therapists in one place.
Support 7-Days a Week
Free email support provided by our knowledgeable team of Customer Advocates.
Group Secure Messaging
Chat with clients, colleagues, and staff members on our secure, HIPPA-compliant clinic portal.
Therapist Level Fee Schedule
Customize and adjust the fee schedule for specific therapists in your group practice.
Office Admin Access
Free access for office admins so you can be supported with scheduling and billing. Hide your session notes from your admins if needed.
Tailored Access by User Type
Option to limit access to confidential client information for specific users with our custom user permissions feature.
Bank-Level Security
We are fully HIPAA compliant software, guaranteeing your data is safe and secure.
New and upgraded features
The future of session notes
is here
You asked – we delivered. Owl's session and non-session notes functionality just got a major upgrade. Transform the way you manage your notes and your workflow.
- A new rich-text, processor-style editor
- Real-time editing and previews
- Insert previous session notes
- Pre-loaded templates
- Template library
- Custom and dynamic content modules
- Session and non-session notes
- Handwritten notes
- Custom templates
- Therapist & Supervisor signatures
- Focus mode - and much, much more!
More patients,
less paperwork
Owl Practice is a leading, fully compliant software solution created specifically for solo and group mental health practitioners, providing telehealth capabilities to streamline practice management and allow more time for client care.
Why switch?
Pay 70% less for practice software that does more.
Everything you need to run a practice
Manage your clinic, clients, appointments and your business with our complete practice management solution.
Tracks mental health clinical measures
Built in assessments and reporting for GAD-7, PHQ, ACE and more.
Integrated insurance and claims
Improve claim accuracy, streamline submissions, and optimize your insurance billing flow.
Tracks mental health
clinical measures
Built in assessments and reporting for GAD-7, PHQ, ACE and more.
Integrated insurance
and claims
Improve claim accuracy, streamline submissions, and optimize your insurance billing flow.
Simple & affordable
payment engine
Manage your finances & cash flow through a simple, unified experience with flat-rate, transparent pricing.
Psychology-specific clinical tools
Regulatory and HIPAA Compliant Systems
Owl’s therapy practice management software was created with compliance in mind. Be fully compliant with all relevant regulations, including HIPAA (Health Insurance Portability and Accountability), and guarantee the safety of your clients and business. Manage all client data, contact and billing details, tasks, and clinical notes in one secure place. Owl allows you to move from filing cabinets to a modern, cloud-based system with ease. No need to worry about lost or stolen files. Owl always has your data backed up and secured. All files uploaded to Owl’s therapy practice management software are password-protected and encrypted. Your client data, consult history, communications, and financial information are all safe in our document storage.
Session & Non-Session Notes
Store all of your client notes within the session, with the capability to document important non-session client notes as well.
Keep Record of Client Profiles
Create and store client information to keep track of your history with each client, including contact information, invoices, documents, and session notes.
Add a Personal Touch
Owl gives you the option to handwrite your notes using a stylus and input them into any session or non-session notes.
Circle of Care
Easily create and maintain important data files with each client, allowing you to stay organized. When it comes to group sessions, your invoices will automatically be sent to the correct person the first time.
Automate SMS & Email Reminders
Owl’s customizable email and SMS templates allow you to automatically send appointment reminders to your clients. Your Circle of Care allows you to set up automatic reminders with other care providers as well.
Stay Organized
With Owl, you never have to worry about forgetting tasks. Stay on top of all of your client tasks by creating “to-do” lists for each individual.
Simple & affordable payment engine
Manage your finances & cash flow through a simple, unified experience with flat-rate, transparent pricing.
Full access for 14 days. No credit card required.
Owl seamlessly handles group practices across disciplines and locations. Please contact us at sales@owlpractice.com for more information, pricing and discounts for group practices.
20% Off Owl Practice Plans
Take your practice to the next level
